Job Description

***Remote***

Qualifications:

Required:

• Education: Bachelor’s degree in education, business administration, or related field (preferred but not required).

• Experience: At least 3 years in enrollment, registrar duties, or administrative school support.

• Systems Knowledge: Familiarity with PowerSchool, SchoolMint, and Brightwheel (or similar platforms).

• Skills: Strong organizational, problem-solving, and multitasking abilities.

• Work Environment: Comfortable working independently in a hybrid role and traveling for campus visits.

• Compliance Awareness: Knowledge of Texas state enrollment laws is a plus.

Key Responsibilities:

Registrar Support & Compliance

• Conduct quarterly audits to verify student data accuracy and adherence to state enrollment regulations.

• Lead onboarding and ongoing training for school secretaries and registrars on enrollment systems and best practices.

• Manage student applications and lotteries through SchoolMint, including enrollment and re-enrollment cycles.

• Monitor and correct data issues in PowerSchool to ensure compliance with state reporting requirements.

Day-to-Day Enrollment Operations

• Host daily huddles with registrar teams to review data, resolve issues, and escalate concerns when necessary.

• Manage and respond to Zendesk support tickets related to systems and enrollment.

• Visit campuses regularly to offer on-site training, verify compliance, and support school-based enrollment teams.

• Communicate directly with families via phone and email to guide them through the enrollment process.

Cross-Functional & Strategic Support

• Partner with school teams, enrollment staff, and district leaders to refine and improve student services.

• Help develop and update training resources and procedural documentation for registrar-related functions.

• Identify opportunities for system enhancements and process improvements.

• Take on additional responsibilities as needed to support department and organizational goals.

  Compensation: $20 per hour

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

[email protected]

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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