Job Description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Criminal Justice Institute (ICJI):

The Indiana Criminal Justice Institute (ICJI) is the State planning agency for criminal justice, juvenile justice, traffic safety, and victim services. ICJI is designated as the State Administering Agency for the distribution of federal funds, and as the State Statistical Analysis Center for research.
Further, ICJI is responsible for coordinating and collaborating with local, state, and federal entities to identify, assess, plan, resource, and evaluate new and emerging issues facing the criminal justice and public safety spectrum. ICJI works with local, state, and federal entities to evaluate programs associated with the prevention, detection & solution of crimes; law enforcement, and criminal/juvenile justice, to improve and coordinate all aspects of law enforcement and criminal/juvenile justice.

Role Overview:

As the Grant Coordinator, you will be responsible for performing journey-level grant development, coordination, and administration work. In this position, you will coordinate, review, evaluate, and report grants at various stages to determine the appropriateness of grants or compliance with requirements and standards. You will serve as a liaison between the agency and the funding sources. This position assists in managing the federal and State awards and working with victim service providers to ensure adherence to federal and state regulations.

Salary Statement : 

The salary for this position traditionally starts at $42,900.00 but may be commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows: 

• Serve as a grants manager for victim services and is responsible for the monitoring of state and federal funding streams secured by sub grantees from ICJI.
• Serves as a subject matter expert regarding the Grants Management system and provides resource information to recipients on types of grants available, federal and agency requirements for obtaining grants and the process of applying for grants, reporting requirements, and frequently solving new or unprecedented problems or considerations.
• Review and score submitted grant applications, assess the applicant’s eligibility for award, and provide recommendations to the grant review committee(s) based on established criteria. 
• Collaborate with grantees on revisions needed to their application once awarded, to ensure an accurate budget, detailed narrative, SMART goals, and required attachments are provided.
• Prepare and process the grantee’s application through the contract management system. Monitor and review reports (program and fiscal and program modifications) submitted for reimbursement and provide annual monitoring via reports (risk assessments, desk reviews, site visits, etc.).
• Maintain files and records and prepare reports related to grant activities for grants issued and received.
• Use risk analysis to determine the need for technical assistant to grantees.
• Provide training to the agency and sub grantees on the policies and procedures as well as interpretations of the policies and procedures when questions arise.
• Keeps abreast of federal program requirements and guidelines and ensures compliance by grantees.
• Ensure a grantee’s compliance with conditions of grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations. 
• Assist Victim Service Director in the implementation of specific policies and procedures for victim services grants based on the broad guidelines established by CJI, DOJ, OVC, OVW and other federal and state agencies.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. 

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

• Three (3) years of work experience in grant programs, program planning, public administration, and related fields. 
• Advanced knowledge of grants, the grant application process, and rules and regulations pertaining to grants applicable to assigned programs. 
• Advanced knowledge of programs, program planning, public administration, and the political system as they relate to the grant process. 
• Ability to interpret and apply grant rules, regulations, and procedures. 
• Ability to research new procedures, rules, and regulations. 
• Effective communication skills

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
• Deferred compensation 457B account (similar to 401k plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid new parent leave
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

   

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. 

If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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